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Logistics & Requirements

Complete Checklist for Facilitators & Organizers

Event: AI Workshop Series

Duration: 1 Day (10AM - 5PM)

Venue & Infrastructure

Audio / Visual

  • High-Res Projector/TV: Must support HDMI input (1080p min).
  • Sound System: Speakers for video demos & Voice AI session.
  • HDMI Cables: Extra long cables (at least 2).
  • Wireless Mic: For facilitator (if room > 20 people).

Power & Connectivity

  • Power Strips: 1 extension socket per 2 attendees. (CRITICAL)
  • Wi-Fi: High-speed internet (for initial setup/emergencies).
  • Dedicated Power: For Facilitator desk.
Specialized Equipment
Session Item Details Quantity
Session 5 Headset / Mic For Voice-to-Voice demo to prevent feedback. 1 per Participant
Session 6 AirOwl IoT Device Pre-flashed Air Quality Monitor. 1 per Table (Shared)
Stationary & Supplies

For Attendees

  • Notepad / Notebook
  • Pen / Pencil
  • Workshop Name Tag
  • Cheat-sheet (Printed)

For Facilitator

  • Whiteboard + Markers
  • Presenter Clicker
  • Timer / Stopwatch
  • Backup USB Drive